OmniZen brings your gap assessment, risk register, incident response, staff training, subject access requests and document vault into one platform, with a live compliance score that shows exactly where you stand.
The Information Regulator has real enforcement powers under the Protection of Personal Information Act. The stakes are concrete.
Every module your business or compliance officer needs, built around the structure of the Act itself.
A live, weighted compliance score across seven key areas, with the alerts that matter most surfaced first.
Capture your registration details, Information Officer and a full data inventory in one guided profile, including cross-border transfers.
A structured questionnaire covering all eight conditions for lawful processing, tailored to your organisation.
Risks are generated automatically from your assessment gaps and scored by impact and likelihood.
Log and track data breaches from discovery to resolution, with the 72 hour Information Regulator notification clock built in.
Interactive POPIA awareness modules with quizzes, scoring and per-employee completion tracking, plus certificates on completion.
Manage access, correction and deletion requests with deadline tracking and a full communication log.
A guided seven step Data Protection Impact Assessment wizard for new projects and high-risk processing.
Track every third-party processor, their agreements, review dates and any outstanding addendums.
Versioned policies, electronic sign-off as POPIA section 19 evidence, and a library of ready-made document templates.
Every action across the platform is logged, giving you the evidence trail POPIA's accountability provisions require.
Eleven modules, one source of truth. Everything connects. A gap in your assessment becomes a risk, a risk informs your score, and every step leaves an audit trail.
Book a demoA guided path that takes your organisation from a blank slate to a measurable compliance posture.
Complete a short onboarding flow covering your registration details, Information Officer and the personal information you process.
Work through a guided questionnaire covering every condition for lawful processing under POPIA.
OmniZen scores your organisation across seven weighted areas and builds your risk register automatically.
Train your staff, manage incidents and requests, and keep a complete audit trail ready for the Information Regulator.
Your OmniZen compliance score blends seven weighted areas of your POPIA programme into a single number from 0 to 100, so you always know exactly where to focus next.
Your data deserves the same protection you are working to provide your own customers.
Your data is encrypted both in transit and at rest, using industry standard protocols throughout.
Every organisation's data is isolated at the database level, with role-based access control across the platform.
Your data stays on South African soil, hosted in Johannesburg, with encrypted backups.
Every action is logged and timestamped, giving you the evidence POPIA's accountability provisions require.
Already deliver POPIA services to your clients? The OmniZen Partner Program lets compliance consultants, auditors and managed service providers offer ongoing compliance to their own clients under their own brand, with OmniZen as the engine behind it.
Onboard clients quickly, give each one their own live compliance score, and keep them audit ready year round, all from a single partner workspace. We handle the platform so you can focus on the advice only you can give.
Talk to our partner teamThe questions South African businesses ask most about POPIA and how OmniZen helps.
A POPIA tool is software that helps a South African business meet the Protection of Personal Information Act (Act No. 4 of 2013). OmniZen goes further than a checklist: it combines a gap assessment, risk register, incident response, staff training, subject access requests and a document vault into one platform, and rolls everything up into a single live compliance score so you always know where you stand.
OmniZen works like having a POPIA professional and advisor built into one system. It is built first to make the Information Officer's job easier, and also to help non-specialists navigate the complexity of the Act, guiding you through every condition for lawful processing and showing what to fix next, ranked by urgency. Many businesses run it themselves, while consultants and auditors use the Partner Program to deliver POPIA services to their own clients.
Yes. OmniZen is built for South African organisations of any size. The guided onboarding, gap assessment and compliance score are designed so that a business owner or Information Officer without legal training can become and stay POPIA compliant.
Your data stays on South African soil, hosted in Johannesburg, with encrypted backups. Data is encrypted in transit and at rest, every organisation's data is isolated, and every action is recorded in a complete, timestamped audit trail.
The compliance score is a single number from 0 to 100 that blends seven weighted areas of your POPIA programme: Gap Assessment (30%), Staff Training (20%), Risk Register (15%), Organisation Profile (10%), Incident Response (10%), Subject Access Requests (10%) and DPIA Workflow (5%).
A serious contravention of POPIA can carry a fine of up to R10 million and, for the most serious offences, imprisonment of up to 10 years. Security compromises must be reported to the Information Regulator within 72 hours of discovery.
Get in touch and we will give you a guided walkthrough, then set you up with your own demo environment populated with realistic sample data, with no payment details required. We keep the full product tour off the public internet by design, so the demo is where you see everything working. Most enquiries get a demo within one business day.
We would rather show you the platform than describe it. Reach out on whichever channel suits you and we will walk you through OmniZen on your own screen, then set you up with a demo environment to explore in your own time.
No call centre and no chatbot. You talk directly to the team that designs and builds OmniZen.